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After Hours Party Information

Woodland Swim Club After Hours Party Information

Woodland Swim Club allows members the privilege of holding private parties for themselves and their guests. Members must be current in their financial obligations to the pool in order to book a private party.

Charges for private parties are as follows:


2-hour party with 30 minute set up and 30 minute clean up

$200

1-35 guests ($1 per guest 36-50)

2-3 lifeguards

$250

51-75 guests

3-4 lifeguards

$300

76-100 guests

4-5 lifeguards

$350

101+ guests

5+ lifeguards

3-hour party with 30 minute set up and 30 minute clean up

$250

1-35 guests ($1 per guest 36-50)

2-3 lifeguards

$300

51-75 guests

3-4 lifeguards

$350

76-100 guests

4-5 lifeguards

$375

101+ guests

5+ lifeguards

*All participants are included in the fee whether they swim or not AND regardless of their activity at the party. There is a requirement of two lifeguards for up to fifty people present at the party. Could be more depending on ages of the guests. Fifty-one people present require three lifeguards and so forth. Lifeguard fee is $12/hour on top of the party cost. Tipping is allowed and encouraged for a job well done.

The rules of both common sense and courtesy that apply to all private parties are as follows:

  1. Only an adult member of Woodland Swim Club can book the party (using their pool number). The adult member of the family booking the party MUST be present for the entire duration of the private party.
  2. The booking of a private party may be made in person or by phone. A private party is not considered booked until the member has completed a party application on our website which includes an acknowledgment of the rules and agreement, dates have been approved, and the required deposit has been submitted. The reservation will be held no more than 24 hours for a particular date without agreement and a deposit of $100.
  3. Deposit refunds are given for rainouts or cancelation communicated to WSC within 7 days of scheduled party but no later than 24 hours before party time. Cancelations within 24 hours are subject to payment of lifeguards, if incurred, and will be taken out of the deposit.
  4. It is the responsibility of the member booking the party to provide a very realistic approximation of the number of guests attending so a sufficient number of lifeguards will be on duty. Lifeguards have the authority to clear the pool anytime unsafe conditions exist (too many people, threatening weather, excessive rowdiness).
  5. It is the member’s responsibility to make sure that invited guests do not arrive at the pool prior to the beginning time of the party.
  6. Alcoholic beverages are allowed at private parties for adults of legal drinking age ONLY. The exclusion to having glass still applies. All beverages should be in NON-BREAKABLE containers. All glass is STRICTLY FORBIDDEN inside the fenced area of the pool. Violations of underage drinking or any inappropriate behavior calls for immediate cancellation of a private party by lifeguards and censorship by the Board of Directors of Woodland Swim Club.
  7. Swim diapers are required along with the snug fitting reusable bottoms.

Party Information during Regular Pool Hours

Party Information during Regular Pool Hours
Woodland Swim Club allows its members (age eight and under) to hold private parties during regular pool hours. Please abide by all pool rules and use common sense and courtesy.

  1. An adult member of the club who must be present during the party may book the party.
  2. Other club members and their guests have access to the pool facilities. Member’s ability to enjoy the pool must be respected by all guests attending the private party.
  3. One lifeguard will be present for the exclusive use of the member’s party and will have the authority to enforce all Woodland Swim Club rules.
  4. All rules of Woodland Swim Club apply to parties given during pool hours.
  5. All lifeguard fees are $12/hour on top of party cost. Tipping the lifeguard is allowed and appreciated when a job is done well.
  6. Each party guest must not arrive before party time and sign in before entering the pool area.
  7. Party guests must not exceed 25 people (this includes the party host and their family) regardless of whether they swim or not.
  8. The Party Chairman with a submitted application and the party fee must approve all parties during pool hours.
  9. The cost is $150 plus $5 per non-member. 30 minute set up, two-hour party time, and 30 minute clean up. $100 deposit due within three days of booking or you forfeit your date.
  10. No guest passes can be used for a party.
  11. Parties are allowed 30 minutes after opening and must end no later than 30 minutes before closing.
  12. Parties are allowed two picnic tables and one grill.
  13. All party guests must re-register at the front desk after the party is over if they want to stay at the pool. If a non-member, they must pay the $4 guest fee.
  14. Deposit refunds are given for rainouts or cancelation communicated to WSC within 7 days of scheduled party but no later than 24 hours before party time. Cancelations within 24 hours are subject to payment of lifeguards, if incurred, and will be taken out of the deposit.
  15. Swim diapers are required along with the snug fitting reusable bottoms.